New: FileChimp Central, intelligent email filing and document search
File every email where your files already live
FileChimp Central saves email from any Outlook, new or classic, on the desktop, the web or your phone, straight to your file server, SharePoint or OneDrive, filed by rules you set. Then it finds things again by name or by what is inside them: emails, attachments and documents on your shares, even scans, clear handwriting and what is in a photo.
Made in the UK by Latitude IT, filing email for law firms, architects, engineers and accountants since 2013. Prefer an add-in installed on each PC? FileChimp Classic is here too.
Choose your FileChimp
Which FileChimp is right for you?
FileChimp Central works in every Outlook, new and classic, from one server for the whole office. FileChimp Classic is the add-in installed on each PC, for classic Outlook on Windows.
New and classic Outlook, web and mobile
FileChimp Central
One server in your office or in the cloud does the filing and searching for everyone. Nothing to install on each PC.
- File to file servers, SharePoint and OneDrive
- Automatic filing rules and file-as-you-send
- Search by name, by content, even by what is in a photo
- Works on desktop, web, phone and tablet
- Managed from one web dashboard
- Free 2-week trial
Classic Outlook for Windows
FileChimp Classic
FileChimp Pro Plus Search: a pioneer of automatic email filing, working reliably inside classic Outlook since 2013, installed on each PC, with search built in.
- Quickfile with suggested locations
- Pattern-based auto-filing of sent and received mail
- Save as MSG, PDF and more, with attachments
- Search the email you have filed
- Free 2-week trial
FileChimp Central
Filing that happens without anyone thinking about it
Everything your team needs to keep email with the right client, project or job, in the places you already use for files.
File from the Outlook pane
Open FileChimp beside any email, pick the folder and it is saved. Save to several places at once when a job needs it.
File as you send
Choose where a message belongs while you write it. When it is sent, the sent copy is filed for you.
Automatic filing rules
File by a project number in the subject, a keyword, an email address, an Outlook folder or a category. FileChimp finds the matching folder by name, and anything it can’t place waits on a Needs filing list.
Search what you have filed
Search email, attachments and documents on your shares from Outlook or the browser, with previews. People only see what they are allowed to open.
See what is already filed
Filed emails get an Outlook category and a “Filed to” note, so colleagues don’t file the same email twice.
Your email stays yours
FileChimp Central runs on your own server. Email goes from Microsoft 365 to your storage and is never held on ours.
See it in Outlook
Works where you work
On your desktop, in the browser, on your phone and tablet
FileChimp Central is part of Outlook itself, so it is there wherever your team reads email. Nothing extra to install on anyone’s computer or phone.
Desktop
New and classic Outlook on Windows and Mac. The FileChimp pane sits beside your email.
Web
Outlook on the web in any browser, with the dashboard and search a click away.
Phone
Outlook for iPhone and Android: open an email and file it with FileChimp.
Tablet
Outlook for iPad and Android tablets, the same as on your phone, on a bigger screen.
More than email
Find it by name, by what is inside, even by what is in a photo
Choose the shares and folders to search. FileChimp Central finds files by name, reads what is inside documents and email attachments, uses text recognition on scans and clearly handwritten notes, and recognises what is in your photos and where they were taken.
By name
Find files and folders by name across the shares and folders you choose, in moments.
By what is inside
Word, Excel, PDF, saved emails and more, found by the words inside them, not just their names.
Inside attachments
FileChimp Central scans the attachments on your email too. Search finds an email by what is written in its PDFs, Word and Excel files, and shows which attachment matched.
Scans, photos and clear handwriting
Text recognition reads scanned PDFs, photos and even clearly handwritten notes, in attachments and on your shares, so paperwork turns up in search too. The clearer the scan, the better it reads.
Preview before you open
See documents, PDF pages and images with your search words highlighted, then open the file or its folder in one click.
Ask your documents
Optional AI answers questions from your own files and email, and only uses what the person asking is allowed to see.
New in Central Max
Find a photo by what is in it, or where it was taken
Search for scaffolding, water damage or receipt and photos that show one come up, even when the file is just called IMG_4021. FileChimp Central recognises hundreds of everyday and business things, from rooms and vehicles to property damage, documents and office equipment. Wider words find narrower things, so vehicle finds the forklift and animal finds the dog, and the camera and the date a photo was taken are searchable too.
Most phone photos record where they were taken, so a search for Bristol, France or a postcode such as BS8 1TH finds the photos that recorded a position there, anywhere in the world, and each result says where. It covers photos attached to email and every photo on your shares.
Recognition and place look-ups run on your own server, so your photos and their positions never leave it. It sees things and places, never who a person is. Like any automatic recognition it finds most photos, not every one, and clear, well-lit pictures work best.
- scaffolding
- water damage
- kitchen
- receipt
- vehicle
- warehouse
- Bristol
- BS8 1TH
How it works
Three steps to get started
Install on one server
Install FileChimp Central on a Windows server in your office or in the cloud, where it can reach your file shares.
Connect and choose locations
Setup steps in the dashboard guide you through it: pick the file shares, SharePoint libraries and OneDrive folders to file into, and connect Microsoft 365 in a few clicks.
Give everyone the add-in
Deploy the FileChimp add-in to your team from the Microsoft 365 admin centre. It appears in their Outlook automatically.
Side by side
FileChimp Classic and FileChimp Central
| FileChimp Classic (Pro Plus Search) | FileChimp Central | |
|---|---|---|
| Works in | Classic Outlook for Windows | New and classic Outlook on Windows and Mac, Outlook on the web, and Outlook for iPhone, iPad and Android |
| Installed on | Each PC | One server for the whole office |
| Files to | Network folders, cloud folders, Outlook folders | File servers, SharePoint, OneDrive |
| Automatic filing | Patterns: email address, domain, project number, tag, subject | Rules: project number, keyword, email address, Outlook folder, category |
| Search | Built in: search the email you have filed | File names and contents of email, attachments and documents on your shares, scans, clear handwriting and what is in a photo included, from Outlook or the browser |
| Managed with | MSI deployment and central settings | One web dashboard |
Questions
We already use FileChimp. Do we have to move?
No. FileChimp Classic carries on working in classic Outlook, and you can move to FileChimp Central at a time that suits you, for example when your team switches to new Outlook.
Can we try FileChimp Central first?
Yes. FileChimp Central and FileChimp Classic both come with a free 2-week trial, so you can try FileChimp with your own folders before you buy.
Why doesn’t FileChimp Classic work in new Outlook?
New Outlook doesn’t run the classic (COM) add-ins that FileChimp Classic is built on. FileChimp Central is built on Microsoft’s modern add-in platform instead.
Where is our email stored?
In your own storage: your file server, SharePoint or OneDrive. FileChimp Central runs on your server, and our servers only handle licensing.
Do we need Microsoft 365?
Yes. FileChimp Central works with Microsoft 365 mailboxes.
Ready to stop losing emails?
Try FileChimp Central free for 2 weeks with your own folders. Already a FileChimp customer? Move across whenever it suits you.
