Outlook Archives - FileChimp

Share Emails with Colleagues

filechimp — Wed, 18 Mar 2020 15:05:50 +0000

If your office has recently transitioned to rotating shifts or home working you may already be faced with communication difficulties. FileChimp can help solve this issue by helping all staff to save their emails into central storage (this could be a network drive or common cloud storage). No matter where you save your data you can enhance Outlook with the FileChimp addin allowing you to file and search emails into regular storage. Doing so you enable your team to work efficiently, being able to review recent project / client communications without having any access to your mailbox.

Would you like to know more - just ask. We are happy to give you a call and discuss the issues you face and how we might help overcome them.

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Enable a disabled Outlook addin by registry key

filechimp — Tue, 13 Jun 2017 14:03:58 +0000

If you need to re-enable an outlook addin this can often be done by setting the relevant registry ‘Loadbehaviour’ key to 3

In the case of FileChimp you will locate the key here (other addins would be very similar). The example shown below is a 64 Bit Windows 7 installation. If you are running 32 bit windows 7 please omit the Wow6432node.

Go to start and type ‘regedit’ and press enter

Expand the registry to locate the following key –

HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\Microsoft\Office\Outlook\Addins\FileChimp.OutlookAddin.FileChimpAddin

Double click the LoadBehavior key and set its value to 3

Restart Outlook

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Outlook Rules for all mailboxes

filechimp — Wed, 07 Jun 2017 06:58:04 +0000

FileChimp can auto save emails from multiple mailboxes. The intelligent taskbar application can then process these emails avoiding any multiple mailbox limitations within Outlook. To review this, enable multiple mailbox processing within the Outlook addin settings (1 licence per mailbox required).

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File emails in Outlook folders

filechimp — Tue, 10 May 2016 16:43:13 +0000

By popular request we have now added the ability to file emails in Outlook folders and Outlook sub folders. Simply enable the option in settings to ‘Enable Outlook folder filing’ and when you next go to select a location just start typing in the filter box to reveal possible Outlook destination folders. FileChimp will learn your filing habits and automatically recommend the best filing location for future email archiving.

Enable filing emails to outlook folders and sub folders

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How to tell if you have click to run installed

filechimp — Sat, 30 Jan 2016 07:37:58 +0000

So you need to know if you are running a full installation of Office or only the click to run version

Using regedit locate the following registry key – you are looking for ‘VirtualOutlook’ – if you find that then it is likely you have Office 365 click to run software installed.

HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\Microsoft\Office\15.0\Common\InstallRoot\Virtual\VirtualOutlook

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Add tags to emails

filechimp — Wed, 27 Jan 2016 13:35:51 +0000

We have added tags to enable you to save your emails with relevant custom tags. First enable ‘user tags’ in FileChimp settings. Once enabled you will be prompted each time you file an email and offered the opportunity to add tags. These tags will be added into the Tags attribute of the file (can be seen in windows explorer by enabling the tags column), and they can also be used in the file name template if this is required.

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Problems with Outlook after Windows 10 upgrade Ox800CCC13

filechimp — Fri, 23 Oct 2015 12:13:35 +0000

We have had many customers reporting Outlook Error Ox800CCC13 after upgrading to Windows 10. The solution is to run sfc /scannow from an elevated command prompt to resolve the issue – 1. Right click on the start button 2. Select ‘Command Prompt (Admin)’ 3. In the window that appears enter – sfc /scannow 4. Wait for… Read More »

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File emails in Outlook with FileChimp Sync Folders

filechimp — Wed, 19 Aug 2015 19:15:05 +0000

Do you have a habit of filing your emails into sub folders within Outlook? FileChimp can help you do this automatically while filing your emails into client or project folders at the same time. Keep current email accessible on all devices while archiving & sharing your email with the rest of the office at the same time.

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How to fix Outlook Rules Limit

filechimp — Tue, 04 Aug 2015 13:12:15 +0000

By design Microsoft places a limit to the number of Outlook Rules that can be created. This limit is the size it takes to store the rules itself and varies on different versions.

Make sure any paths to rules and rule names are kept to a minimum and try and combine rules where possible.

Avoid the limitations of Outlook rules and use FileChimp to process messages dynamically based on the content within the subject line. There is no known limit to the number of rules or combinations you can create and as FileChimp matches part of the subject line to a folder name the possible number of successfully matched and moved is unlimited.

Read more about Outlook Rule limitations here –

https://support.microsoft.com/en-us/kb/886616

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How to Archive emails in Outlook using FileChimp

filechimp — Wed, 13 May 2015 13:11:57 +0000

How to Archive emails from Outlook

Outlook stores your emails in Outlook data files commonly known as PST or OST files. These files contain all the emails, contacts and calendar information displayed in Outlook.

Shortfalls of storing your email in PST or OST files are –

Only you can access your email (unless delegate access to your entire mailbox is granted by admin)
If the file becomes corrupted you can lose all of you email
If you go on holiday you emails remain in your inbox and colleagues are unable to review conversations which may be relevant to a project or client
Most users who use Outlook to Archive their email never known where it has gone or how to recover it. When a user changes computers this information is often lost during any migration from one pc to another

Benefits of using the file system to archive your emails –

Each email is an individual file
Emails can be stored on the network in client or project folders alongside other documents
It is easy to backup individual emails or job folders and each project can be archived as a whole
Anyone who has access to the shared network folder has access to the email
Email can be opened with Outlook, or even previewed in Windows Explorer
There is no reliance on any proprietary email archive system or Administrator to manage another ‘system’

FileChimp is an Outlook addin that archives your emails into project or client folders on the network.
Archiving Outlook email using FileChimp is accomplished in 2 ways –

Automatic email filing –
Use FileChimp automatic email filing to file emails based on words or numbers identified in the subject line. FileChimp automatically finds the correct project folder on the network and files the email for you without any further action required.

Manual email filing –
Not all emails are project related. Use the File to Folder or Quick file Outlook ribbon icon to file single or multiple emails simultaneously.

Configured correctly manual filing should be limited to less than 30% of emails sent and received.

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